This appeal arises from a judgment of the High Court of Judicature at Patna, dated 6th February 2023, which allowed a Writ Petition filed by Alok Kumar (the Respondent). The Respondent was provisionally appointed as an Apprentice/Trainee Senior Section Engineer (SSE) in the Railways under the direct recruitment quota. This appointment was subject to successful completion of training and satisfactory performance during a probation period.
The Respondent was allotted to the Construction Organization in the East Central Railway, Mahendrughat, Patna, and underwent a 52-week training programme, which included a three-week G&SR (General and Subsidiary Rules) training at the Zonal Rail Training Institute (ZRTI), Muzaffarpur. The Respondent failed to clear the G&SR examination on his first attempt (07.11.2017 to 27.11.2017), and despite being granted a second chance, he failed again (06.03.2018 to 26.03.2018).
Consequently, his services were terminated on 4th January 2019, and he was directed to refund the stipend amount of Rs.1,53,354/-, which was disbursed due to administrative inadvertence. The Respondent challenged this termination and stipend recovery before the Central Administrative Tribunal (CAT), Patna, which upheld the termination order. He then filed a Writ Petition before the High Court, which set aside the termination and recovery orders, prompting the Union of India (the Appellants) to appeal to the Supreme Court.
Law Involved The case primarily involved the interpretation and application of:
Master Circular No.29 dated 28.06.1991: This circular governs the recruitment of Group ‘C’ non-gazetted posts in the Railways. It specifies that the initial period of training is an “important pre-requisite” for successful completion before a trainee is absorbed into the post.
Railway Manual, 1989: This manual details the duration of training periods for various categories of Group ‘C’ staff.
Employment Notice No.02/2014: This notice stipulated that selected candidates must undergo training wherever prescribed for the posts.
Revised Training Module RBE No. 11/2010 dated 15.01.2010: This module outlines the 52-week training programme, encompassing various modules and examinations, and provides for a second attempt (without stipend) and a third chance for SC/ST candidates to clear the training without stipend. Clause 3 of the Master Circular also mandates a written test for qualifying examination at the end of initial training.
Reasoning The Supreme Court examined whether the Respondent was entitled to pass any prescribed departmental examination for the post of SSE. The Court noted that the initial training period and qualifying examination are mandatory prerequisites for retention in service. The provisional appointment letter explicitly stated that the Respondent’s services would be liable to be terminated if performance during probation was unsatisfactory.
The Court found that the Respondent had completed 46 weeks of training and then underwent the G&SR training from 7th November 2017 to 27th November 2017, failing the examination. He was given a second chance, which he also failed. The Appellants argued that the Respondent’s services were terminated lawfully due to his failure to clear the requisite examination, which was a condition for retention in service. They contended that the Master Circular and Training Module clearly specify the need for a written test after training and that retention is dependent on successfully completing both training and the requisite test.
The Court clarified that the G&SR examination was an integral part of the training and not a separate “departmental examination” for conferring permanent status, as argued by the High Court. The sources indicate that four other trainees who also failed the examination were not sent for further training at ZRTI, and the CAT, Patna, had dismissed claims of discrimination, finding that the Respondent was not treated differently from similarly placed persons. The Court also distinguished between “recruitment” (initial entry) and “appointment” (final absorption after meeting conditions). The recovery of the stipend was deemed justified because the Respondent was not entitled to it during the second training attempt after failing the first, which was clarified as administrative inadvertence.
Holding The Supreme Court granted the appeal. It held that the High Court was incorrect in allowing the Writ Petition. The Supreme Court found no illegality in terminating the Respondent’s services as he failed to successfully complete the 52-week initial training program, specifically by failing to clear the G&SR training examination twice. Consequently, the impugned judgment passed by the High Court was set aside, and the Writ Petition filed by the Respondent was dismissed. The recovery of the stipend was also deemed justified as the Respondent was not entitled to it, especially for the second training attempt.
Union Of India & Ors. Vs Alok Kumar
Supreme Court: 2025 INSC 1091: (DoJ 09-09-2025)




