Brigadier Sandeep Chaudhary, the appellant, was commissioned as a Lieutenant in the Corps of Electrical and Mechanical Engineers (EME) on 14th December 1991. He served in various locations, including high-altitude and counter-insurgency operations, and was promoted periodically, eventually reaching the rank of Brigadier1. He is a decorated soldier, awarded the Vishisht Seva Medal (VSM) twice, and was commanding an R&D establishment.
The dispute arose when, on 8th December 2017, the appellant was posted as a Commandant, Advance Base Workshop. During his tenure, he earned two Annual Confidential Reports (ACRs): one for December 2017 to June 2018 (12/17 to 06/18) and another for July 2018 to June 2019 (07/18 to 06/192. The fourth respondent allegedly gave “lukewarm” bias-driven reports against the appellant. Despite being “on top of the batch” prior to these ACRs based on his performance and awards, the appellant was not nominated for the NDC/APPA course. His subsequent statutory complaints against this non-nomination and the conduct of the fourth respondent were rejected. He was also not empanelled for promotion to Major General, leading to another non-statutory complaint that was rejected on 19th January 20223.
Aggrieved, the appellant filed an application before the Armed Forces Tribunal (the Tribunal), seeking the call for his complete ACRs and assessment of his impugned ACRs, and consideration for Major General promotion by the No.1 Selection Board. The Tribunal granted partial relief on 26th April 2023, directing the expunction of figurative ratings by the Initiating Officer (IO) and Reviewing Officer (RO) in Qualities to Assess Potential (QsAPs) and Box gradings for the 07/18 to 06/19 ACR3. It also directed reconsideration of his promotion to Major General within three months, without loss of seniority. The appellant then filed a further application before the Tribunal, seeking leave to file an appeal against the first impugned order.
Law Involved
The case primarily involves the assessment of Annual Confidential Reports (ACRs) and their impact on promotion within the Indian Army. The relevant legal framework includes Army Order No.02/2016/MS, which regulates the assessment of officers, outlining the roles of the Initiating Officer (IO), Reviewing Officer (RO), and Senior Reviewing Officer (SRO). Assessments are based on numerical values from one to nine, where nine is ‘outstanding’ and seven or eight is ‘above average’. The assessment considers personal data, service records, personal qualities (like administrative acumen, motivation, leadership, etc.), and professional competence (termed QsAP, with five categories)5. Box grading is also given by the IO, RO, and SRO. The core issue is the validity and fairness of the ACRs, particularly when allegations of bias and prejudice are raised against the reporting officers.
Reasoning
The Supreme Court meticulously examined the appellant’s submissions and the Tribunal’s findings:
Contradictory ACRs and Bias: The appellant argued that his performance was “beyond excellent,” reflected by his twelve awards, including two VSMs. He alleged that the fourth respondent harboured “mala fides” and a “grudge” against him, having nursed it and intelligently brought down his merit in the first ACR78. The first ACR (12/17 to 06/18) contained a large flair of ‘8s’ (above average) from the same IO who graded him ‘outstanding’ in the second ACR (07/18 to 06/19), with an overall Box grading of . The second ACR, however, contained lower figurative ratings in QsAP by the IO and relatively lower Box grading.
“Blatant Improvements” and Masked Intent: The Court noted that the Tribunal’s finding in paragraph 35 of its impugned order pointed to a “fact recorded” that the entries in the disclosed part of the ACR were “distinctively showed the intent of the fourth respondent to affect the lower figurative ratings intentionally, which is masked from the knowledge of the appellant”. This indicated a deliberate attempt to lower the appellant’s assessment while concealing it from him. The Tribunal found fault with the IO’s approach in awarding relatively low gradings in the part of the ACR not visible to the appellant.
Similarities in IO and RO/SRO Assessments: The Tribunal’s scrutiny revealed that while the IO’s assessment for 07/18 to 06/19 showed lower ratings, the SRO maintained the same Box gradings and largely endorsed the report of the IO and RO for both periods. This implies that the SRO, despite the IO’s alleged attempt to lower the rating, maintained a consistent overall assessment.
Unjustified Lower Ratings: The Court observed that the relatively lower ratings in QsAP and Box grading by the IO were “not adequately justified” by the respondents. The second ACR’s lower ratings by the IO and RO were not adequately justified, and the fourth respondent, as IO, in his capacity as IO, had maintained a similar figurative assessment in the part of the ACR shown to the ratee.
Holding
The Supreme Court agreed with the Tribunal’s finding of a “mala fide intention” of the IO in affecting the appellant’s figurative ratings. The Court also concurred with the Tribunal’s view that the first ACR could not be treated differently from the second.
Therefore, the Tribunal’s order to expunge the figurative ratings by the IO and RO in QsAPs and Box gradings in the second ACR (07/18 to 06/19) was upheld.
The first impugned order dated 26th April 2023 was modified to grant additional relief, ensuring the reconsideration of the appellant for promotion to the rank of Major General.
The appellant’s case for notional promotion and grant of monetary benefits must be considered within three months.
The appeal was allowed with no order as to costs.
Brig Sandeep Chaudhary V. Union Of India And Others
Supreme Court: 2025 INSC 685: (DoJ 14-05-2025)